Updated Proposal Submission Deadlines
The Office of Research and Innovation have updated proposal submission deadlines. Here are a few key changes to be aware of:
• First contact with ORSP at 30-45 days before federal due date
• 10 business days for the internal deadline for all final documents aside from the Introduction, Specific Aims, Research Strategy, and Bibliography
• 4 business days for everything final
• PI must approve the submission and check the funding agency website once submitted
Click to access the PDF with additional information
See the UAMS Administrative Policy
Example Timelines for Proposal Submission
Based on February 18, 2025 first contact
| 2/18 | Contact funding proposal (FP) preparation primary contact |
| 2/18-2/19 | Primary FP preparation contact responds with PI questionnaire and timeline |
| 2/19 | Budget preparation and entry of draft FP in Muse |
| 3/4 | PI submits all attachments in final form except: • Introduction • Specific aims • Research strategy • Bibliography **Proposal preparer will provide placeholder files to ensure the SF424 validates |
| 3/8-3/10 | FP routes for department and college review (PI certifies and submits for review) |
| 3/12 | Final versions of the following documents are uploaded: • Introduction • Specific aims • Research strategy • Bibliography **Final PDF generated for PI review and approval |
| 3/12-3/14 | ORSP specialist review, revisions requested and made, and all documents finalized **Final PDF generated for PI review and approval only if changes are requested by ORSP |
| 3/15 | PI reviews and approves final PDF |
| 3/16 | ORSP submits to sponsor |
| 3/16-3/18 | PI reviews proposal at funding agency website |
| 3/18 | Sponsor due date |
The goal of the Office of Research and Sponsored Programs review is to ensure adherence with application guidelines and federal, state, funding agency, and campus guidelines. Office of Research and Sponsored Programs grants administrators need time to provide a thorough review of each application.
Investigators need time to correct applications based on the Office of Research and Sponsored Programs review. Office of Research and Sponsored Programs workflow efficiency and effectiveness are reduced when proposals are not submitted in a timely fashion.