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  1. University of Arkansas for Medical Sciences
  2. Research and Innovation
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  4. Adding a Site to Clara When the UAMS Institutional Review Board Is the Institutional Review Board of Record

Adding a Site to Clara When the UAMS Institutional Review Board Is the Institutional Review Board of Record

So, you’ve got a great multisite study started, for which the UAMS Institutional Review Board will be the institutional review board of record. You’re ready to take the step of submitting site addition modification forms in Clinical Research Administration (CLARA) to add additional sites.

We’ve recently updated our method for entering sites into CLARA. Rather than choosing sites from a dropdown list, you’ll enter site specifics directly into the site addition modification form.

  • Organization Name and mailing address (you can use the institution’s institutional review board or institutional official’s mailing address).
  • The name of the research network, if applicable (if you don’t know whether it’s applicable, it’s not applicable. Trust us on this.)
  • Name, email and phone number for the site’s institutional review board liaison. This is usually the person in the site’s institutional review board office (or equivalent) that coordinates external institutional review board reviews.
  • Name, email, and phone number for the signatory official, i.e. the person who is authorized to sign reliance agreements. This is usually the institutional official or their designee; investigators typically don’t sign reliance agreements themselves.
  • The relying site’s Federalwide Assurance number and IRB registration numbers. The sites can provide these to you; UAMS’, for example, are listed in our compliance statement on the UAMS Institutional Review Board website.
  • The yes/no answer to whether the site is:
    • Subject to HIPAA
    • A CTSA Organization
    • A SMART IRB member

If you need help collecting any of this information, please contact the UAMS Institutional Review Board’s external institutional review board coordinator at irb@uams.edu for assistance. Our office can help throughout the entire external institutional review board process.

And yes, you will have to reenter this information even if the same site is participating in multiple studies. We’ve found that we get the most accurate relying site information that way.

With the site addition modification form, please include a copy of the signed reliance agreement, the local site context questionnaire, and any site-specific documents, e.g. the informed consent template adapted to that site, with each site’s site addition modification form. One neat site addition modification form trick: this is the only CLARA form that can be modified after it is approved the first time. That means that if something about that site changes as the study progresses, such as its consent form is revised, you will modify that site’s approved site addition modification instead of creating a new CLARA form. That keeps all of a particular site’s documents associated with a single CLARA form.

Posted by Edith Paal on March 22, 2021

Filed Under: Institutional Review Board Members

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